Job Description
We’re looking for a take‐charge, solutions‐driven administrative pro who knows construction inside and out. You’ll own billing, documentation, and project controls—keeping jobs moving, cash flowing, and the office running smoothly.
SOME of the things you’ll do
- AIA billing and invoicing
- Prepare and submit G702/G703 progress billings, SOVs, change orders, lien waivers, and retention
- Track AR, reconcile payments, and follow up on outstanding invoices
- Davis Bacon wages payroll forms
- Review proposals for accuracy and confirm submission to contractors
- Must have extensive knowledge in EXCEL
- Build and maintain billing workbooks, pivots, lookups, and reconciliations
- COIs and compliance
- Request/verify Certificates of Insurance, endorsements, limits, expirations; maintain compliance logs
- NTOs and lien process (Florida)
- Prepare/serve Notices to Owner, track dates, releases, and closeout requirements
- Project tracking
- Maintain job files, submittals, change orders, vendor onboarding, employee onboarding (W‐9, COI), and payment status
- Complete employer certifications
- SOPs and process improvement
- Write/maintain standard operating procedures; continually improve workflows
- General office support
- Scheduling, meeting notes, bid/document control, phones/emails, and day‐to‐day admin
What you’ll bring
- 5+ years construction admin or billing experience (GC or specialty contractor)
- Proven AIA billing expertise; strong Excel (pivot tables, XLOOKUP/VLOOKUP)
- Working knowledge of COIs and Florida NTO/lien timelines
- Sharp attention to detail, follow‐through, and proactive communication
- Bonus: Experience with Procore, QuickBooks, Sage 100/300, Buildertrend; Notary a plus, Extensive Excel knowledge
What we offer
- Competitive pay (see market range below) + benefits
- Stable, growth‐minded team that values ownership, accountability, and continuous improvement
- Opportunity to build and refine SOPs and make a real impact on the business
## How to apply
Send your resume and a brief note highlighting:
- Your AIA billing experience (G702/G703)
- Tools you’ve used (Excel features, PM/ERP systems)
- A process you improved (SOP or workflow) and the result
Company DescriptionExpert Dewatering and Construction specializes in Commercial construction and has expanding into commercial build-outs, renovations, and real estate. Since we are expanding the field of construction, we are seeking hardworking, dependable, and knowledgeable staff to join our team.
Expert Dewatering and Construction specializes in Commercial construction and has expanding into commercial build-outs, renovations, and real estate. Since we are expanding the field of construction, we are seeking hardworking, dependable, and knowledgeable staff to join our team.
...an empathetic, skilled, adaptable, and professional Licensed Massage Therapist (LMT) to support patient care through therapeutic massage.... ...license ~ Available to work: weekdays Preferred qualifications: ~5+ years of experience in the healthcare industry...
...contributions at work and in communities. The Fabricator/Assembler - Lev II performs diverse fabrication and assembly tasks to... ...from 10:00 p.m. to 6:30 a.m., and is located on-site at our manufacturing facility in Greeneville, TN . Roles Responsibilities :...
...Up to 10K Sign-on Bonus Based on Eligibility St. Francis Hospital Memphis Saint Francis Hospital Memphis is a 510-bed acute care hospital dedicated to providing high quality, compassionate care to the Mid-South community. As a comprehensive medical center,...
The Security Operations Center (SOC) Analyst I will analyze reports and make suggestions to improve partners and end customer's security... ...Pays attention to the details and applies the strategy. Strong remote-collaboration and communication skills. Polite, respectful...
...currently seeking highly motivated and qualified CDL A OTR Team Drivers to join our expanding team. Our drivers are pivotal in... ...will be working in tandem with your driving partner, traversing long distances to deliver goods safely and timely across various destinations...