Job Description

Job Description

Job Description

REPORTS TO: CED Administrative Manager

DEPARTMENT / JOB: CED

JOB SUMMARY:

The Administrative Assistant will be responsible for providing general and administrative support to all CED department managers.

TYPICAL DUTIES:

• Answer, screen and transfer phone calls per supervisor’s instructions; handle routine items, pass others on to appropriate individual.
• Greet customer and vendors direct as needed.
• Maintain Meeting calendars; schedule, coordinate and confirm meeting dates, etc. Arrange meals/drinks when appropriate. Maintain general kitchen supplies.
• Responsible for preparing, shipping and distributing department’s daily outgoing and incoming mail and package shipments.
• Distribute and/or handle items not requiring division or department managers’ attention.
• Coordinate with field site construction personnel as needed for license registrations, insurance cards, wireless issues, etc.
• Assist in processing POs from customers and issuing invoices.
• Calling for payment on past due invoices, or work in client portals.
• Accepting payment from customers
• Manage and perform all license registrations, including renewing and setting up state inspections as required.
• Perform state title transfers including all transfer documents, POAs etc., as needed.
• Responsible verifying and uploading the document after receipt, resetting the task, and sending out registration to all asset assigned vehicle drivers to their proper locations.
• Administer and manage all asset telematic devices and CED telematic account.
• Update devices, troubleshoot and review billing.
• Order new devices as needed and review for any defective devices on the blackout reports.
• Provide telematic reporting for meetings.
• Provide telematic trending alert reports for review.
• Review telematics for any major concerns in devices or driving behavior scores.
• Occasional business writing.
• Occasional trips to pick up Supplies.
• Reconcile multiple databases.
• Manage JIRA account tickets.
• Maintain all office machines with supplies.
• Maintain all forms and publications and request renewals as needed.
• Assist with Wireless activations, swaps, deactivations.
• Assist with uploading documents in Fleet software
• Assist with other duties as assigned.

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent
• Associate’s degree in business preferred.
• A minimum of three years of administrative experience.
• Advanced knowledge of Microsoft Office Suite; Excel, PowerPoint, Visio, Word
• Knowledge of Adobe Acrobat Professional Software a plus
• Knowledge of general bookkeeping.

REQUIRED KNOWLEDGE, SKILLS, AND COMPETENCIES:

• Excellent verbal and communication skills.
• Strong organizational skills with the ability to prioritize assignments, handle multiple simultaneous projects, modify schedules, and alter the sequence of steps as necessary to meet required deadlines.
• Keyboarding skills with a high degree of accuracy.
• Ability to objectively interpret and analyze data.
• Possess business writing, grammar and proofreading skills.
• Ability to make sound recommendations based on analysis of data with careful attention to detail.
• Ability to maintain confidentiality of all data.
• High level of mental/visual effort required in order to assure accuracy of information entered into the computer systems.
• Ability to function in a fast-paced environment.
• Evidence of strong customer focus.

WORKING ENVIRONMENT:

• Work is performed primarily indoors.

PHYSICAL DEMANDS:

• Manual dexterity and sitting for extended periods of time.
• Perform repetitive activities to include typing, answering telephone and operating computer.
• Frequent standing and walking.
• Occasional climbing stairs, bending, stooping, kneeling, reaching, and crouching.
• Position may require driving a company-supplied golf cart, as needed.
• Visual acuity to read printed and electronic documents.
• Lifting and / or exerting of force up to 30 pounds occasionally and 10 pounds of lifting force frequently.

The above description covers the principal duties, responsibilities, and requirements of the job. This description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties, responsibilities, and qualifications which may be required.

CCC Group is an equal-opportunity employer and is committed to maintaining an environment that encourages and fosters appropriate conduct and respect, free of discrimination, harassment, and retaliation.

The CCC vision is to be a premier heavy industrial contractor providing longevity and strong ESOP community to our family of employees.
•The CCC vision is based on promoting a collaborative team atmosphere which is adaptive to fulfilling our customers’ needs within the ever changing work environments.
•We are passionate about our work and truly enjoy building strong relationships with our customers and service providers. Building with Integrity resonates throughout our company.

Company Description

The CCC vision is to be a premier heavy industrial contractor providing longevity and strong ESOP community to our family of employees.\r\n•The CCC vision is based on promoting a collaborative team atmosphere which is adaptive to fulfilling our customers’ needs within the ever changing work environments. \r\n•We are passionate about our work and truly enjoy building strong relationships with our customers and service providers. Building with Integrity resonates throughout our company.

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