Job Description

Grants Manager

Hybrid Boston MA

3 Months & Possible Extension

Pay Rate- $50/hr on W2.

Pre-Award responsibilities include, but are not limited to:

• Managing the application process with researchers, subrecipient institutions, and other administrators to meet internal and external deadlines.
• Working with PIs to prepare and submit grant applications for basic and clinical research, ensuring that all sponsor guidelines are met.
• Advising researchers on funding opportunity requirements, as well as fiscal, administrative, and compliance policies and procedures.
• Preparation of project-specific budgets, including proper application of F&A costs.
• Entering proposals into our system of record (GMAS) and sponsor portals (e.g., ASSIST, Grants.gov Workspace, Research.gov, ProposalCentral) and routing to ORA for institutional review, authorization, and submission.
• Drafting timely responses to Just-In-Time requests, including revised budgets, current and pending support, and compliance approvals (e.g., IRB, IACUC) information.

Post-Award responsibilities include, but are not limited to:

• Understanding and applying award terms and conditions, regularly reviewing study progress, and generating accurate and timely invoices to sponsors.
• Monitoring sponsored award expenditures to ensure that expenses are properly charged and reimbursed, according to award terms and conditions and within budget limits and timelines.
• Managing oversight of subrecipients, including ongoing monitoring of spending and of special terms and conditions.
• Preparing financial projection reports to analyze spending patterns and rates. Notifying PIs about funding shortfalls and planning for contingencies.
• Reviewing and approving payments, including vendor invoices, individual reimbursements, and other accounts payable and receivables up to $25k.
• Submitting timely payroll changes for faculty and staff.
• Maintaining accurate records of personnel effort and corresponding salary charges to sponsored awards and assisting faculty and staff with quarterly and annual effort certifications.
• Preparing progress reports and prior approval requests and routing them for institutional review, authorization, and submission to sponsors.
• Working with OSP to close out sponsored projects per award requirements.

Basic Qualifications

• Bachelors degree or equivalent work experience required.
• Minimum 5 years relevant work experience in pre-and post-award grants management.
• Advanced knowledge of sponsored research regulations.

Additional Qualifications and Skills

• Demonstrated knowledge of federal Uniform Guidance, NIHGPS, NSF PAPPG, and current issues in research administration.
• Experience using ASSIST, eRA Commons, Research.gov, Grants.gov Workspace and other sponsor systems.
• Proven ability to work both collaboratively and independently in the management of multiple projects in a fast-paced, deadline-driven environment.
• Must possess excellent written and verbal communication skills. Solid computer skills such as proficiency with Microsoft Office; intermediate to advanced Excel skills required.
• Demonstrated knowledge of financial principles, budget management, and financial analysis.
• Experience and working knowledge with clinical trials for the full span of an award preferred.

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