Job Description

Job Description

Acara Solutions is seeking a Travel Coordinator for our client in Buffalo, NY !

In this role, you will manage and execute all aspects of employee travel arrangements while ensuring compliance with company policies and applicable government contract regulations. This role supports all departments, handling both domestic and international travel.

We are seeking qualified candidates with:

• Experience in travel coordination
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities independently

Here's what you'll do:

• Coordinate and book all employee travel using the SABRE Global Distribution system (Sabre Red) through communication with staff and program managers, ensuring trips are cost-effective, compliant with company policies and applicable government contracting regulations, and fully documented.
• Create and maintain a detailed travel folder for each trip containing cost justifications, approvals, booking confirmations, correspondence, and itineraries to support audit readiness and traveler convenience.
• Maintain organized and up-to-date traveler profiles, create credit/refund records & maintain spreadsheet to ensure efficient and accurate booking processes.
• Support the Pricing and Proposal team by using the SABRE system to obtain and document travel options and cost estimates for proposals, ensuring selections are advantageous to the government/customer and compliant with applicable regulations.
• Provide responsive after-hours travel support when needed, including emergency coordination and documentation of changes.

Position Type: Direct Placement

Salary: Up to $65K/yr. **Depending on experience

Schedule: M-F Business Hours **100% Onsite

Benefits: Health Insurance, PTO, Sick Time, 401K with company contribution, and more!

Required Skills / Qualifications:

• High School Diploma.
• 2+ years of experience in travel coordination, administrative support, or related field.
• 2+ years of experience with SABRE or similar corporate travel booking systems.

Preferred Skills / Qualifications:

• Associate's Degree.
• Exceptional attention to detail and organization.
• Ability to manage multiple priorities independently.
• Strong written and verbal communication skills.
• Working knowledge of Microsoft Word and Excel.
• Familiarity with Federal Acquisition Regulation (FAR) and Federal Travel Regulation (FTR).
• Prior experience supporting travel in a government contracting environment.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.

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