Virtual Assistant Job at Better Talent, Swedesboro, NJ

VFFFNjZyL0dOTjNuemlRUVN4azFjcWszR3c9PQ==
  • Better Talent
  • Swedesboro, NJ

Job Description

 

COMPANY OVERVIEW:

My Therapy Connection™ is a growing, multi-site private mental health practice based in South Jersey, providing high-quality, compassionate care to individuals, couples, and families. We are a private-pay, faith-informed practice known for our warmth, professionalism, and excellence in clinical care.

In addition to the therapy practice, our founder also runs Master Your Life—a coaching and personal development company that helps professionals gain clarity, build meaningful goals, and live with purpose. We value trust, transparency, and teamwork—and we’re building a company culture that supports not just our clients, but the people who keep our operations running smoothly behind the scenes.

POSITION SUMMARY:

We are seeking a highly organized and reliable part-time Virtual Assistant to support the day-to-day operations of our therapy practice. This remote role will play a key part in ensuring smooth administrative workflows by managing emails, scheduling appointments, supporting client communication, and performing light bookkeeping tasks. The ideal candidate is detail-oriented, professional, and comfortable working independently in a confidential and compassionate environment. This role requires excellent communication skills, a proactive mindset, and the ability to handle sensitive information with discretion.

RESPONSIBILITIES:

  • Manage and organize the therapist’s email inbox, ensuring timely responses and flagging important communications
  • Schedule and confirm client appointments, send reminders, and reschedule sessions as needed
  • Maintain accurate and up-to-date client records in scheduling and billing systems
  • Perform light bookkeeping tasks, such as recording transactions, reconciling invoices, and preparing basic financial summaries
  • Communicate with clients in a warm, professional, and confidential manner via phone, email, or messaging platforms
  • Coordinate with third-party services (e.g., billing platforms, insurance portals) as necessary
  • Monitor and restock virtual office supplies or digital resources, when applicable
  • Support general administrative tasks and help streamline office operations
  • Uphold strict confidentiality and compliance with HIPAA and other privacy regulations

QUALIFICATIONS:

  • 2+ years of experience as a virtual assistant, administrative assistant, or in a similar support role
  • Preferred familiarity with mental health, healthcare, or confidential client-facing environments
  • Basic bookkeeping knowledge; experience with tools like QuickBooks or similar is a plus
  • Proficiency in Google Workspace (Gmail, Calendar, Drive) and comfort learning new software systems (e.g., scheduling or EHR platforms)
  • Excellent written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to manage time effectively, prioritize tasks, and work independently
  • Demonstrated ability to handle confidential information with professionalism and care
  • High school diploma or equivalent required; relevant coursework or certification in administration or bookkeeping is a plus

COMPENSATION & BENEFITS:

Hourly Rate: $20 hourly

Job Tags

Remote job, Hourly pay, Part time, Private practice,

Similar Jobs

Globus Exchange Programs

Food And Beverage Attendant Job at Globus Exchange Programs

Job description / Role Step into the realm of unparalleled hospitality excellence with our exclusive training opportunities at some of the most esteemed luxury hospitality companies in the USA. At Hilton, Pendry, Marriott, Marcus, Hyatt, Accor, Four Seasons, The Ritz...

Clayton

HouseSmart Construction - Installer I Job at Clayton

 ...attitude that wants to learn and grow in the construction industry! Start your construction...  ...applying for our Installer I today! No experience is required. What Youll Be Doing: Helping...  ...the setup of all manufactured homes by working as a team player by helping the Crew... 

TruckPro LLC

Vehicle Mechanic - Offered Incentive Programs Job at TruckPro LLC

TruckPro is seeking a Diesel Mechanic for Heavy Duty Trucks who will be responsible for repairing medium to heavy duty trucks and all models...  ...on a variety of surfaces and will be required to operate a forklift * Will frequently be required to: walking, bending, twisting,... 

Quirt Family Dentistry

Dental Hygienist Job at Quirt Family Dentistry

 ...medical history documentation CPR Certification Preferred Experience Experience using Velscope, Diagnodent, digital scanner,...  ...maintenance of patients dental health Clinical needs as required by office No experience needed Physical Requirements Ability... 

University of North Georgia

Assistant Professor in Political Science Job at University of North Georgia

 ...is currently accepting applications for the position of Assistant Professor of Political Science in the Department of Political Science & International...  ...University levels.~Candidates also are expected to engage in research and scholarship as part of the tenure process....